the conversations blog

up-to-the-minute communication buzz in one place

If you aren't using AllProWebTools... it's time! A review of version 4.5

Monday January 16, 2017 comments

You have heard us talk, time and time again, about the necessity of getting organized. You have to be organized in order to communicate your message to your audience. The number one tool we recommend to each of our clients is AllProWebTools. There are numerous reasons why AllProWebTools is a necessity for each coach and consultant we serve but their newest features are what we want to share with you in this blog.

               Communication is our bag, it’s what we do and what we train to. One of the most popular forms of communication is email. The features that AllProWebTools offers in their latest update, version 4.5, is the re-invention of email services. You now have the ability to capture ALL inbound and outbound email communication with your prospects, clients, collaborative partners etc. directly in the contact card of whoever you are communicating with. Say what?! I know, I know, it’s awesome. No more copying and pasting, or wondering what the last email was that you sent or received. How many of you currently use the “search” feature in Outlook to see the strand of email communication between your and a prospect? Well, you can kiss that goodbye and simply view their contact card in AllProWebTools and see the whole exchange in one place. Voila!

               To add icing to the cake, you can now put a contact in multiple email campaigns at one time. For example, if you were to sign-up for our e-book you would be placed in a campaign. Then, if you have a free communication strategy session with us, you’d get another campaign so and so forth. With this feature you are able to communicate the messages to your audience in an efficient and effective manner that doesn’t complicate what they are getting from you!

               For those of you that have a VA (virtual assistant) or employees that work in your CRM now everyone can see the communication back and forth between clients and prospects and whoever else you have in your CRM. It’s magical. It eliminates the need to forward or CC emails to additional parties, they can see it right in the contact card. Since this all happens in real-time there is no “the right-hand doesn’t know what the left-hand is doing” scenario, everyone is informed and up-to-date on each contact.

               Now for the final feature we want to highlight, the cherry on top of this delicious software sundae, reporting. It is a game-changer to be able to do a full print-out of the activity for each contact. For example, one of our consulting clients is a business coach that has billable hours for her services. She can now print the timeline report to show all of the notes, emails and phone calls that have happened between her and the customer so that there is record of their time together, what was covered etc.

               We are huge fans of AllProWebTools and get giddy with excitement when new features come out, especially within the realm of communication. If you are considering adopting this tool please visit and select an expert to help you!